Why is the handover report so important?
The handover report is the only document that will prove the condition of the apartment on the day of transfer. Without it, in a deposit dispute, the court often sides with the tenant.
What must it contain?
- Date and place of preparation
- Both parties' details (name, surname, ID number)
- Property address
- Meter readings (electricity, gas, water) — with serial numbers
- Description of each room: floors, walls, windows, equipment
- Equipment list with condition rating (good / worn / needs replacing)
- Signatures of both parties
Photos — not optional, mandatory
Minimum 20–30 photos on handover day. Each photo should have a date and time stamp. In SmartRentier you can add photos directly to the report — they're stored in the cloud and can be exported to PDF.
How to avoid pitfalls?
Don't sign a report without carefully checking it with the tenant. Note every discrepancy. If the tenant refuses to sign — prepare a unilateral report with a note and send it by email.